EAST ST LOUIS ACTION RESEARCH PROJECT

[ Update ]

Summary of ESLARP’s retreat

May 22nd. 1999

 



 
 

This document is a summary of the annual ESLARP retreat, which took place on May 22nd  1999 at the Anita Purves Nature Center. 

One of the things included in the purpose of the retreat was to ensure that the discussion was not limited to the day of the retreat, but would continue and expand. 

This document should initiate such a dialog among all ESLARP participants. Please use the ESLARP discussion forum to follow up on the retreat and reply to the posted questions.

Content of this page:



Agenda for ESLARP’s retreat May 22.nd. 1999

I. 9:30-9:45 Welcome (Hand out 1)

II. 9:45-10:15 Quick Review of 1998-1999 Highlights (Hand out 2)

III. 10:15-11:15 Priorities for 1999-2000 (Hand out 3 & 4)

IV. 11:15-12:15 Identify 5 Core issues by discussing small group priorities V. 12:15-1:00 Lunch (Classic Events)

VI. 1:00-3:00 Group work (Mixed faculty-staff-RA)
Given these ambitious and challenging priorities, what are the major internal and external issues/challenges that we face in the short run and in the long run?
Define & explore potential solutions. Develop detailed implementation strategies

VII. 3:00-4:45 Report in on small group implementation plans

VIII. 4:45-4:55 Quick evaluation

IX. Dinner at Ken's where Damon will tell us about the world!!

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Summary of agenda item II.

Proudest Moments of ‘98-’99 Highlights
 
"Seeing 3 young, 20-something, East St. Louis residents at the organizing course." – Paul Foppe "The successful HUD-COPC Conference." – Kieran Donaghy
"The Alta Sita Plan" – LaTonya Burton "The successful construction of the Katherine Dunham Artisinal Village." – Craig Miller
"Hiring LaTonya Burton as the NTAC Community Planner." – Ken Reardon "The Job Creation Symposium." – Sarah Duffy
"10 spectacular physical development plans were created for the Alta Sita neighborhood." – Bob Selby "Getting the economic modeling program working." – Edgar Flagg
"Seeing a Landscape Architect student seamlessly integrate a discussion of models with a presentation of physical plans."— Brian Orland "Interacting with Alta Sita residents and hearing their stories." – Mike Sherfy
"The Alta Sita Neighborhood Summit." – Janni Sorensen "The success of Alternative Spring Break work and the letter of thanks from Reverend Prude." – Colleen Waite
"Seeing the Emerson Park residents present their plan to the East St. Louis Planning Commission, and the successful Alta Sita Youth Planning Exercise. – Cathy Klump "ESL-CAN’s involvement in electing a new mayor and 2 new councilors." – James Jones

 

Highlights of ‘98-’99 to be included in the Annual Report
 
The new Emerson Park Plan
  • Description of the complete digital data set created for Alta Sita
  • Alta Sita Youth Planning Exercise
  • I.C.C.C.S. Conference
  • Economic modeling for the Job Creation Symposium
  • The "behind the scenes" work by RAs for work weekends, Alternative Spring Breaks, etc.
  • NTAC staff contribution to the Empowerment Zone application
  • Use of on-line applications by residents at the Job Creation Symposium.
  • 10 useful physical plans from the "collective" Architecture and Landscape Architecture classes
  • New NTAC staff (Cathy and LaTonya).
  • The Alta Sita Neighborhood Summit
  • Renovations to the Bride of Christ Church
  • Community panel of residents at HUD-COPC conference
  • Success of the first Emerson Park plan and the Emerson Park Development Corporation
  • NTAC moving on despite staff turnover
  • "Where are they now?" ESLARP Alumni Directory
  • Teamwork of RAs
  • Diplomacy of NTAC as an agent for change in East St. Louis
  • The increased involvement of the Alta Sita residents due to the neighborhood planning process
  • $250,000 in new State funds thanks to Wyvetter Younge

  •  

    COLLECTIVE OUTLINE FOR ANNUAL REPORT:

    1. Emerson Park (Success of EPDC and Plan I, Description of Plan II)
    2. RA contributions to ESLARP in ‘98-’99 (Behind the scenes teamwork)
    3. Alta Sita Planning Process (Data Collection, Summit, Youth Planning Exercise, Resident Involvement)
    4. NTAC ‘98-’99 (Role and Responsibilities, Empowerment Zone Application, New Staffing)
    5. Conferences and Symposiums: including I.C.C.C.S., HUD-COPC (Community Panel), Job Creation Symposium (Economic Model and technology use by residents)
    6. Outreach Project Success (A.S.B. and Work Weekends, Bride of Christ Church)
    7. Collective Architecture and Landscape Architecture Courses
    8. ESLCAN (New leadership in City Hall)


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    PRIORITIZING OF PROGRAMS FOR 1999-2000:

    Groups separated into Faculty - Staff - Students discussed what ESLARP’s priorities should be in the coming year. The following is the results of the 3 groups discussion.
     
     

    Faculty

    1. Strengthen cross disciplinary curriculum
    2. Increase compatibility of tools & curriculum
    3. Extend Assistance to collar communities
    4. Promote faith based organizing
    5. Increase training in use and distribution of hardware and software among students and residents
    6. Upgrade facilities in Noble hall
    RA’s
    1. Utilize the RA’s work And make it more fruitful, effective and valuable
    2. Pump steroids into internal organization
    3. Focus on cultivating the youth – The next generation of citizen leaders
    4. Residential college
    5. Expansion into EC communities
    6. Concentration of activities of outreach week-ends/A.S.B
    Staff
    1. Hire additional NTAC staff
    2. More training and education
    3. Involving more leaders (youth recruitment)
    4. Improve work weekends
    5. Increase regional influence
    6. Obtain financial independence


    Summary of agenda item IV.

    Faculty, Staff and RA suggestions were discussed and the group agreed on the following 5 focus areas.
    Groups that have representatives of all 3 types of Participants ( Staff, RA, Faculty) was formed.
    These groups purpose was to develop detailed plans for each of the 5 focus areas.
     
     

    5 FOCUS AREAS FOR ‘99-’00

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    Summary of agenda item VI.

    This section will include the results of the work in the five groups identifies in agenda item IV.
     
     
     

    Training & Education (Bob, Raja, Craig)

    Worksheet 1: Individual Strategic Issues Identification

    Instructions: The purpose of this worksheet is to describe one of the core issues for ESLARP in the coming year.
     

    What is the issue? Describe briefly how you understand the issue in question.


    What are the major issues/challenges that we face relating this issue?

    Internal short-term:


    Internal long-term:


    External short-term:


    External long term:

    What are the consequences of not addressing this issue?
     
     

    Worksheet 2: Key Questions for Identifying Strategies

    Instructions: The purpose of this worksheet is to develop strategies for the core issues facing ESLARP in the coming year.



    What are the practical alternatives, dreams, or visions we might pursue to address this issue and achieve our goal?

    For Leaders:

    For U of I students For Youth
     

    What specific steps must be taken within the next six months to best implement 1-3 (depending on how much time each initiative takes to develop) of the major initiatives, and who is responsible for taking them?
     
    Step: Party responsible for step:
    • For Leaders:
    Plan programs & write grants
    NTAC & ESLCAN 

     

    • For Students (and CBOs):
    Needs assessment
    CBOs w/ ESLARP

     

    • For Youth
    Outreach to ESL schools
    ESLARP (RA?)

    CBOs

     


     

    Worksheet 3: Plan review and adoption process

    Instructions: Fill out this worksheet as a group.


    Determine who needs to participate in reviewing and adopting the plan

       

      Plan review:                                                 Plan Adoption:

      ESLARP; NTAC, CBOs                               CBOs; School dist.; UIUC teaching units
       
       
       
       

    Assess who will support or oppose the plan. Support:                                                             Opposition:
    CBOs,                                                                    School administrators;
    Rep. Young                                                           Funders  


    Develop a plan review and adoption process.

    What will be done:                             Who will do it:                     When will it be done:                     How will it be done:


    Plan ed. Programs                             NTAC                                     2-3 months                                    RA research

    Increase NTAC training role             ESLARP                             6 months                                         More staff & stuff
     
     

    Residential College                             ESLARP/NTAC                 1 1/2 – 2 years                                (as above)
     
     

    Train CBOs & teachers                     ESLARP/NTAC/CBOs     1-2 years                                         w/ school dist.
     
     

    Web development                             ESLARP/NTAC/CBOs     6 month                                                 RA

    Dist. & recip. learning
     

    Interdisciplinary programs             Faculty                                 ASAP                                                    do it!



     

    What are the expected results and milestones?

    Outline a communication and information process to inform key participants (examples: memos, meetings, focus groups)
       

      ESLARP ~    Funders    ~       CBOs       ~         CBOs & Others
       
       
       
       

    Identify resources for implementation of the plan and indicate whether or not they are assured.
     
    Assured
    YES NO
    Web tech X
    List of Funding sources X
    Staff X
    Resources
    Outreach X
    CBOs training CBOs X

     

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    Expansion into Enterprise Communities (Kieran, Janni, Cathy, Damon)
     

    Worksheet 1: Individual Strategic Issues Identification

    Instructions: The purpose of this worksheet is to describe one of the core issues for ESLARP in the coming year.


    What is the issue? Describe briefly how you understand the issue in question.

    Expanding into EC


    What are the major issues/challenges that we face relating this issue?

    Internal short term:


    Internal long term:

    External short term: External long term:


    What are the consequences of not addressing this issue?


    Worksheet 2: Key Questions for Identifying Strategies

    Instructions: The purpose of this worksheet is to develop strategies for the core issues facing ESLARP in the coming year.


    Strategic Issue:

    Expand into EC
     

    What are the practical alternatives, dreams, or visions we might pursue to address this issue and achieve our goal?


    Prioritize the major initiatives might we pursue to achieve these alternatives, dreams, or visions directly, or else indirectly through overcoming the barriers?

    1. Relationship building; outreach, regional connections
    2. Data collection
    3. Direct assistance

    4.  

       
       
       
       
       

    What specific steps must be taken within the next six months to best implement 1-3 (depending on how much time each initiative takes to develop) of the major initiatives, and who is responsible for taking them?
     

    Step:                                                                                                                                 Party responsible for step:

       
      Relationship building:                                                                            NTAC Planner & director

      -Outreach

      Pulpit, newsletter, interviews
       

      -Partnerships Neighborhood partners

      What successful groups are doing


            Data collection:

      -Physical data (NCS, ICS)                                                                                 UI students, SLU, WU, SIU

      -Social History (oral)                                                                                          UI planning, soc., education

      -Dissemination                                                                                                    RA train students/ residents

      -Web, newspaper, radio, TV, newsletter                                                        NTAC planner
       
       

            Direct assistance:

            -Board to board assistance                                                                                 Neighborhood partners, NTAC director

            -"Mutual aid weekends"                                                                                     CBOs, UI students

            -Neighborhood College courses                                                                          ESLARP, NTAC, CBOs
     
     
     
     
     
     
     

    Worksheet 3: Plan review and adoption process

    Instructions: Fill out this worksheet as a group.


    Determine who needs to participate in reviewing and adopting the plan

       

      Plan review:                                                                     Plan Adoption:

      EC funders

      Current EC partners                                                                 All

      ESLARP

      Current ESL partners
       
       
       
       

    What could be done to maintain support and convert opposition to support Develop a plan review and adoption process.
     

    What will be done:                     Who will do it:                 When will it be done:                     How will it be done:



    Develop a plan to use as             NTAC, ESLARP                                                                             Meetings w/ reviews
                                                                                                                                                                    EC funders, ESLARP
    Description for hiring                 Comm. Builder                 September                                           Current ESL partners,
                                                                                                                                                                    ESL experts
    Planner II at NTAC   Identify resources for implementation of the plan and indicate whether or not they are assured.
     
    Assured
    YES NO
    Continued EC Funding ?
    New Staffer X
    RA with interest X
    Classes to focus on data collection/dissemination X
    Community builder Assistance X

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    Youth Outreach & Leadership (Mike Andrejasich, Sarah, James)
     

    Worksheet 1: Individual Strategic Issues Identification

    Instructions: The purpose of this worksheet is to describe one of the core issues for ESLARP in the coming year.


    What is the issue? Describe briefly how you understand the issue in question.


    What are the major issues/challenges that we face relating this issue

    Internal short term:


    Internal long term:

            -continuity

            -quality

            -resources and materials

            -personnel
     
     

    External short term:

    External long term:


    What are the consequences of not addressing this issue?


     

    Worksheet 2: Key Questions for Identifying Strategies

    Instructions: The purpose of this worksheet is to develop strategies for the core issues facing ESLARP in the coming year.



     

    Strategic Issue:


    What are the practical alternatives we might pursue to achieve our goal?


    Prioritize the major initiatives might we pursue to achieve these alternatives, dreams, or visions directly, or else indirectly through overcoming the barriers?

    1. Clearing house
    2. Develop a model ( mentoring, gaming)
    3. Organize, network, broker partnerships

     

    Worksheet 3: Plan review and adoption process

    Instructions: Fill out this worksheet as a group.


    Determine who needs to participate in reviewing and adopting the plan

      Plan review:                                                                 Plan Adoption:
       
       

      ESLARP, ESLCAN

      N.O./ RESIDENTS.…………………………………………………X

      MINISTERS………………………………………………………..…X

      SCHOOL ADMINISTRATORS……………………………..….X

      YOUTH…………………………………………………....……………X

      EXTERNAL EXPERTS
       
       
       
       

    Assess who will support or oppose the plan.
       
      Support:                                                             Opposition:

      Residents, youth                                                 Existing providers

                                                                                     School administrators
       
       

    What could be done to maintain support and convert opposition to support

    Inclusion, Disclosure, Summits, forums & information meetings
     
     

    Develop a plan review and adoption process.

    What will be done:                                         Who will do it:                                         When will it be done:


    -research sources and resources                 ESLARP campus                                         F99A

    -Assessment of existing programs              ESLARP, NTAC                                           F99A

    -Compile data                                                 ESLARP                                                        F99A-B

    -Evaluate/review                                           N.O. External experts                                F99B

    -Dissemination                                                NTAC/ESLCAN, WWW                             F99B
     

    -Identify participants                                     NTAC/N.O./int. partners                         F99B

    -Programming                                                 "Partners" & Campus                                 SP00 B

    -Identify/secure resources                            "Partners" & NTAC                                    SP00 A

    -Implementation                                             "Partners"                                                    SU00 B
     
     

    -Outreach to comm. Org.                                 NTAC/ESLCAN                                         SP00 A

    -Broke additional partnerships                         w/ N.O. (Safe haven,                               SP00 B
                                                                                   Schools, Churches,
                                                                                   Y.O. & Y.G)

    -Expand                                                                "partners"                                                 SU00 B
     
     
     

    Identify resources for implementation of the plan and indicate whether or not they are assured.
     
    Assured
    YES NO
    ESLARP Students (workshop/course assignments) X
    ESLARP Staff & RA time  X
    ESLARP web site (space, design, maintenance) X
    Community Funds, Space X
    Community Participants X
    Community web access X

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    Internal ESLARP Staffing and Management (Edgar, Ken, Paul, Deanna)
     
     

    Goal: To improve ESLARP’s effectiveness and efficiency
     
     

    1. More Effective Use of RA Resources
    1. Enhance capacity of NTAC Staff
    1. Strengthen Internal Communication
    1. Enhance Advanced Technology
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    Outreach Weekends (Brian, Colleen, Mike S., LaTonya)
     
     

    Worksheet 1: Individual Strategic Issues Identification

    Instructions: The purpose of this worksheet is to describe one of the core issues for ESLARP in the coming year.


    What is the issue? Describe briefly how you understand the issue in question.


    What are the major issues/challenges that we face relating this issue
     

    Internal short term:

    Internal long term: External short term: External long term:


    What are the consequences of not addressing this issue?


     
     

    Worksheet 2: Key Questions for Identifying Strategies

    Instructions: The purpose of this worksheet is to develop strategies for the core issues facing ESLARP in the coming year.


    Strategic Issue:


    What are the practical alternatives, dreams, or visions we might pursue to address this issue and achieve our goal?

    What specific steps must be taken within the next six months to best implement 1-3 (depending on how much time each initiative takes to develop) of the major initiatives, and who is responsible for taking them?
     

    Step:                                                                                                                                 Party responsible for step:

      Identify small Scale projects that involve residents,                                  A Specifically
      $, mobilize ESLARP skills                                                                                      Interested RA
       

      Respond to the requests/demands                                                               Resident request to
      For volunteers & resources                                                                                   NTAC, which
                                                                                                                                         Communicate w/ UIUC
                                                                                                                                         Staff/RA/etc.
       

             Take learning contract concept to a                                                                RA partnership with Staff/
             Project level and act on it.                                                                                       faculty
             Eschew arm fuzzies.
     
     
     
     
     

    Worksheet 3: Plan review and adoption process

    Instructions: Fill out this worksheet as a group.


    Determine who needs to participate in reviewing and adopting the plan

       
      Plan review:                                             Plan Adoption:

      Resident advisory group
      Faculty, Staff & RA’s                                 (same)
       
       
       
       

    Assess who will support or oppose the plan.
       
      Support:                                                                                                         Opposition:
       

      RA’s                             NTAC                                                                         "status Quo" Interests

      Students                                                 Residents

      Faculty (?)
       
       
       
       
       
       

    What could be done to maintain support and convert opposition to support
     

    Develop a plan review and adoption process.
     

    What will be done:                         Who will do it:                                 When will it be done:                             How will it be done:

    Resident advisory meeting             NTAC                                                Late summer                                         W/ Food! Pizza/BBQ
     

    Write plan/ specifics                        Staff/faculty/RA                             Later summer
     

    Review and approve by                   Residents & NTAC                         End of summer
    Resident advisory
     

    Develop learning contracts              RA’s/Faculty/Staff                        Beginning of fall
     

    Special project                                   RA’s/Faculty/Staff                        Fall semester
     

    Project report                                    RA’s/Faculty/Staff                        End of fall
     
     

    What are the expected results and milestones?

    Outline a communication and information process to inform key participants (examples: memos, meetings, focus groups)


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    Summary of agenda item VIII.

    Evaluation

    The following projects/initiatives were pointed out at the end of the day as the most interesting ideas of the retreat:

    SPECIFIC CATEGORIES AND PROJECTS:

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    Please go to the ESLARP discussion forum to follow up on the retreat.

    Document author(s) : Janni Sorensen
    Last modified: 26-May-99, J. Sorensen